Resources & Internal Grants

Who can you reach out to for assistance?

TOH Data Warehouse

A relational database containing information from TOH’s most important operational information systems (i.e., patient registration system, clinical data repository [labs, pharmacy, radiology, clinical notes], patient abstracts [DAD, NACRS], personnel scheduling system)

Access: TOH (OBIEE) Dashboards (accessed at myHospital Apps)


Ottawa Methods Centre

Core Services of the Ottawa Methods Centre (OMC) include consultation and advice, study design and methodology, statistical analysis, data management, systematic reviews and knowledge synthesis,  health economics, and education.

Trainees and early career members from the DoS are entitled to some services at no charge.

  • For unfunded projects, these services include methodological consultation, statistical support at the project development phase, advice on data collection options, guidance on how to run statistical analysis, and 15 hours of statistical services per project.

All other DoS members are also entitled to unlimited consultations and reduced OMC services fees for their projects. Please connect with Julia Chehaiber, OMC’s Operations Manager to confirm eligibility and service options.

Working with the OMC begins with a consultation. Consultations are initiated via submission of an intake form that allows the OMC to best pair your needs with their staff. Submit your form to



The instructions to update your OHRI profile: OHRI Web Profile Instructions 2017

Education Research Resources

Resources include:

OHRI Methods Center (above), DIME (Department of Innovation in Medical Education [PhD assistance, research assistance {$}, annual grants], SERG (Surgical Education Research Group), Education Research Coordinator (DoS)

Contact: Christine Seabrook MEd (Education Research Coordinator, DoS – / 10617)

Publication Officer


  • Promote and facilitate the use of reporting guidelines
  • Assist researchers with other aspects of the journal submission process
  • Navigates open access and publication metrics
  • Manages transparency processes (protocol registration)
  • Meet one-on-one to discuss publication topics

PROMPT Network:

  • Tool available for researchers at The Ottawa Hospital to obtain feedback on their completed manuscripts prior to journal submission
  • Manuscripts submitted to the network will be cross-checked against their relevant reporting guideline (i.e., a study methods and results check)

Contact: Kelly Cobey PhD (

University of Ottawa Library

uOttawa Library Renews Financial Support for Open-access Publishing:

  • The University of Ottawa Library has renewed financial support for open-access publishing.
  • Papers submitted on or after May 1st, 2017 are eligible for support with particular publishers or via the library shared support scheme (50% of article processing charges are supported).
  • The exact support depends on the publisher. The details  and procedure to access are posted at uOttawa (

Contact: Kelly Cobey PhD ( for specific discounts available and eligibility criteria

DoS Research Consultant


  • Assist with external grant applications, by providing review or enabling peer-review
  • Provide consultation to residents and staff regarding research programs, grants, publications, and abstracts


Contact: Jennifer Artz PhD ( / 613-737-8899 x75105)


What are the internal sources for research funding?

Research Program Awards Call for Proposals

In partnership with the Faculty of Medicine of the University of Ottawa, the Department of Surgery is pleased to announce the competition for the Research Program Awards.

Deadline: Early February Annually




Note: The same project should not be submitted to both the RPA and JFRG competitions, and that only one award will be made per person.

Research Program Award Information

Research Program Awards – Full Description (PDF): Research Program Awards  Guidelines

Webpage: Research Program Awards

Junior Faculty Research Grants Call for Proposals

In partnership with the Faculty of Medicine of the University of Ottawa, the Department of Surgery is pleased to announce the competition for the Junior Faculty Research Grants.

Deadline: Early February Annually




Note: The same project should not be submitted to both the RPA and JFRG competitions, and only one award will be funded per person.

Junior Faculty Research Grant Information

2017-18 Junior Faculty Research Grant – Full Description (PDF): Junior Faculty Research Grant Competition

Webpage: Junior Faculty Research Grants

Wolves' Den Competition

Objective: To award the strongest grant proposal from DoS staff surgeons in a live competition

Description: Researchers compete for  $20 k for their research project in the Wolves’ Den (i.e., protocols are pre-screened, ranked, and critiqued live by the surgical wolves [experienced researchers]).

Full Details for the Competition:

Guidelines for writing proposals:

All proposals will:

  • Be limited to ~500 words (exactly 3000 characters)
  • Include headings like background, objective, methods, impact, and budget (overview)
  • Be submitted as a single paragraph.

Successful proposals will:

  • Articulate how they will lead to high-impact publications and/or further grant funding.
  • Demonstrate their impact on patient care
  • Describe the impact of the $20 k grant on the project (whose overall costs may exceed $20 k)

Review criteria will include an assessment of the following:

  • A clearly articulated and feasible objective
  • Level of collaboration and innovation in the proposal
  • Design of the methods to address the stated objectives
  • Likelihood of impactful publication
  • Likelihood of external grant funding
  • Impact of an additional $20 k on the project


  • The top-3 protocols identified through a pre-competition (~500-word maximum) by expert reviewers
  • The top-3 will present (8- 10 min) to the wolves at the DoS Research 1/2 Day
  • Wolves will question the presenter about the proposed project
  • Winner will be announced at the end of the Research 1/2 Day