Collins Day

Collins Surgical Day Event

Date: Friday, May 10, 2019
Time: 8 am – 4:15 pm
Visiting Professor: TBA, Hosted by the Division of Neurosurgery
Presentation Title: TBA
Location: Foustanellas Auditorium, University of Ottawa Heart Institute
40 Ruskin Street, Ottawa, Ontario K1Y 4W7

Abstract Deadline: April 1, 2019 at 23:59 (no exceptions)
Abstract Notifications: Week of April 15, 2019
RSVP Deadline for Collins Day & Evening Events: May 1, 2018
Website: www.collinsday.org

Collins Surgical Evening

Date: Friday, May 10, 2019
Time: 18:30 – 19:30 for Reception & 19:30  for Dinner
Location: Chateau Laurier (Drawing Room and Foyer), 1 Rideau St, Ottawa, ON K1N 8S7

Collins Day 2019 Sponsors

Opportunities are available. Contact Jennifer Artz (jartz@toh.ca).

Collins Surgical Day Event

Date: Friday, May 11, 2018
Time: 8 am – 4:15 pm
Visiting Professor: Joseph Woo MD, Norman E. Shumway Professor, Department of Cardiothoracic Surgery Chair, Stanford University
Presentation Title: Researching and Designing the Next Generation of Surgical Therapy: Natural Reconstruction
Location: Foustanellas Auditorium, University of Ottawa Heart Institute
40 Ruskin Street, Ottawa, Ontario K1Y 4W7

Collins Surgical Evening

Date: Friday, May 11, 2018
Time: 18:30 – 19:30 for Reception & 19:30  for Dinner
Location: Chateau Laurier (Drawing Room and Foyer), 1 Rideau St, Ottawa, ON K1N 8S7

Collins Day 2018 Sponsors

All 193 attendees were contacted after the event for their feedback. We have summarized the overall satisfaction with the events, presentations, and logistics. Collins Surgical Day 2017 Final DoS Report

The annual residents’ research day for trainees in the University of Ottawa surgical programs, commenced in 1979.

In 1984, this memorable day become known as the Collins Surgical Day, named in honor of Dr. W. E. Collins, Emeritus Professor of Surgery and the first Coordinator of the Surgical Training Programs (1976-1984). His contributions to the University and to surgical education are remembered annually on this day. The Best Overall Research Presentation is named in his honor.

The Collins Day Best Translational Paper is named in the honor of Dr. John P. Collins on the occasion of his retirement in 2010.  At that time, Dr. John Collins, Division of Urology received a Lifetime Career Achievement Award from the Department of Surgery. He was Head of the Division of Urology, and then served as Director of the Department of Surgery Finance Committee for many years. His quiet resolve, class and wisdom imparted the Division of Urology with a style and cohesiveness. His contributions to the Department of Surgery have been invaluable.

La journée annuelle de recherche pour les résidents du département de Chirurgie à l’Université d’Ottawa a débuté en 1979.

En 1984, cette journée mémorable est devenue le « Collins Surgical Day » en l’honneur du premier coordonnateur des programmes de formation en chirurgie (1976-1984), le Dr. W.E. Collins, Professeur Émérite. Sa contribution à l’Université et à l’éducation est mise à l’honneur annuellement lors de cette journée.

Goal

The Department of Surgery’s annual Collins Day has the goal of “promoting and sharing research and knowledge developed by residents in the Department, a showcase of excellence”

Objectives

Upon completion of the presentations the participants will be able to:

• Discuss the findings of research developments and their applications
• Describe the implications of the research projects specific to their service
• Assess the challenges and advantages of project results
• Identify and explore recent development in surgical/medical research
• Discuss the findings of research developments and their implications of this research
• Describe at least three recent innovations in medical research relevant to them
• Describe new developments in surgical research

The honour of being the Collins Surgical Day Visiting Professor is extended to select leaders across all surgical specialties*. They actively participate in Collins Surgical Day by giving the plenary presentation, acting as an abstract reviewer, and assisting with the final selection of award winners.

*The divisional rotation cycle for visiting professor is Division of Cardiac Surgery (2018), Neurosurgery (2019), General Surgery (2020), Plastic Surgery (2021), Thoracic Surgery (2022), Urology (2023), Vascular Surgery (2024), Orthopaedic Surgery (2025), and Division of Cardiac Surgery (2026).

• Submission instructions in PDF: Collins Surgical Day 2018 Instructions for Submission
• Detailed description of the assignment of presentation slots, awarding procedures, and abstract judging criteria: Coming soon

Important notes and 2018 updates:

(*New*) Presenter contributions to the project: Authors will be asked to describe their contributions to the project (in free text form) upon submission.

• This information will be available to all reviewers (with their abstract).
• Any misrepresentation will result in a disqualification from the awards.
• The author contribution will also be part of the oral presentation, and should be included and mentioned as part of the poster presentation.
• Moderators and reviewers may ask presenters to further describe their roles in the project. The author contributions will be considered as part of the award review process.

(*New*) Selection of expert reviewers: At the time of submission, presenters will select whether they want an expert reviewer (whose scores rank at 2x or 50% of total score) from their own division or domain of research. Other reviewers (total 2 at 25% each) will make up the rest of the scoring.

Selection of oral presentations: The highest ranked abstract from each division will be given an oral presentation.

• (*New*) Divisions may choose to select their own oral presentation submission (via the top award winner at their research day or other peer-review process)

(*New*) Award eligibility update: Eligibility for awards requires that the submitter also be the presenter. If the original submitter cannot present, their oral/poster presentation is not eligible for awards.

Conflict of interest: A disclosure of conflict of interest (COI) form must be uploaded with your abstract submission, if you have any COIs.

Questions: Jennifer Artz (jartz@toh.ca).

Oral Presentations

• Acceptance of the oral presentation slot must be promptly confirmed, or the slot will be forfeited.
• Oral presentations are 7 minutes long (allowing sufficient time for discussion and transition within a 15 minute slot).
• Slides must be sent at least a week in advance for pre-loading by the AV team. Check your letter of acceptance for details.
• Presentation times will be posted in late April.

Poster Presentations

• Acceptance of the poster presentation slot must be promptly confirmed.
• There are assigned times for poster viewing, and poster presenters must be present during these times to discuss with the viewers and adjudicators.
• Posters must be a maximum of 1.2 m x 1.2 m (4 ft x 4 ft) to be accommodated on the poster boards.
• Poster numbers and titles will be assigned to on-site poster boards. Display your poster in the assigned space.

The Abstract Awards include:

Oral Presentations

• W.E. Collins Award for Best Research Presentation
• Graeme Barber Award for Best Clinical Research Presentation
• John P. Collins Award for Best Translational Research Presentation
• Best Education Research Presentation

 Poster Presentations

• Best Translational Research Poster
• Best Clinical Research Poster
• *NEW* Best Quality Improvement Poster
• Best Education Research Poster
• Best Student Research Poster

Teaching Awards*

• Excellence in Teaching – Best Staff Teacher (x2)
• Farid Shamji Award for Outstanding Resident Teaching

*Managed by the Office of Education, Department of Surgery

Instructions for Best Staff Teacher Awards

Chief residents are responsible for consulting residents within their division and agreeing on selections for the best staff teacher award. The Office of Education selects the two most frequently mentioned staff members that have not won the award (for at least 2 years) and are from different divisions.

The Office of Education asks that each chief resident and their respective residents as a group submit their top 3 choices for best staff teacher – one staff member can come from their own division, but the remaining two should be from other divisions.  Responses are due typically due mid-April, and awards are presented at Collins Surgical Day.

If you have any questions, please contact Laura Gerridzen (lgerridzen@toh.ca) in the Office of Education.

Step 1: Review of Collins Surgical Day Abstracts

• Abstracts received will be scored by at least three reviewers, including a content expert (whom the submitter selects either from the same division or domain of research). The content expert scores are weighted to 50% of the final score.
• Abstracts will be assessed on their objective, method, reported data and interpretation, conclusion, impact, and presenter contribution.

Step 2: Assignment of Oral and Poster Presentation Slots

• The highest ranked abstract from each division will be given an oral presentation.
  • Divisions may choose to select their own oral presentation submission (via the top award winner at their research day or other peer-review process)
• The highest ranked abstract from each domain will be given an oral presentation.
• The remaining oral presentation slots will be assigned by ranked score only.
• After the oral slots are assigned, poster presentation slots will be assigned.
• A maximum of one oral presentation per resident is assigned.
• Medical students involved in surgical research are invited to present an abstract poster.
  • Medical students will have their own competition for Best Medical Student Research Award.
  • Students are not eligible for podium presentations on Collins Surgical Day.
  • There will be a maximum of 7 medical student presentations.
• Graduate students are not eligible to present at Collins Surgical Day. Only residents and medical students are eligible to present.
• Eligibility for awards requires that the submitter also be the presenter.

Step 3: Awarding Procedures

• At the time of submission, presenters will select whether they want an expert reviewer from their own division or domain of research (and this score is 40% of the total). Other assigned reviewers (40%) and audience reviewers (20%) will make up the rest of the scoring.
• Eligibility for awards requires that the submitter also be the presenter. If the original submitter cannot present, their oral/poster presentation is not eligible for awards.
• Authors will be asked to describe their contributions to the project (in free text form) upon submission.
  • This information will be available to all reviewers (with their abstract).
  • Any misrepresentation will result in a disqualification from the awards.
  • The author contribution will also be part of the oral presentation, and should be included visually and mentioned as part of the presentation.
  • Moderators and reviewers may ask presenters to further describe their roles in the project. The author contributions will be considered as part of the award review process.

Abstract Judging Criteria

Abstracts will be scored by judging on the following elements as described, each scored from 0 – 100 (from “not acceptable” to “outstanding” using a scoring rubric).

Step 1 Criteria – For slotting abstracts:

1. Hypothesis or objective is clearly outlined within the abstract.
2. The methods are well described and appropriate to meet the objective.
3. The analytical methods or statistics include descriptions of error, CI, significance, etc, as appropriate.
4. The data are properly reported and interpreted in the results.
5. The conclusion appropriately summarizes the study.
6. What is your overall impression of the impact of the study? (2x)
7. Rate the contribution of the presenter to this project.

Note: Mandatory reviewer feedback

Step 2 Criteria – Award competition:

1. The methods are well described, and are appropriate to meet the objective.
2. The data are properly reported and interpreted.
3. What is your overall impression of the impact of the study? (2x)
4. Rate the contribution of the presenter to this project.

Note: Mandatory reviewer feedback for assigned reviewers (and optional for audience)

Previous full abstracts and schedule can be found at:  www.collinsday.org

Award winners from 2011 to current are searchable below: